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We are currently in the process of creating a website for each of the book
administrators to maintain the Active/Inactive status of their books. This website will also will allow the book administrators to check their post id's against active books. All books will be identified by book administrator and trading group. The attached spreadsheet lists every book in RisktRAC, provides what we currently believe the status (Active/Inactive) to be for most books and some commodity codes associated with those books. Additionally, there are two columns for book administrators and trading groups, which are both empty. In order for us to load the website with the most accurate data, we need for each of you, as heads of your respective groups, to identify which books belong to your book administrators and update the respective fields associated with those books. Refer to the following rules for updating certain fields: 1)The book status should be Active, Inactive or Archive. If a book has any deals/positions that should be officialized, might affect VAR, and/or might affect credit exposure then the book should have an Active status. If the book has no deals/positions, but the intent is to use the book sometime in the near future, then the book should have an Inactive status. If there are no plans to continue using the book then it should have an Archive status. Periodically, books marked as Archive will be removed from the website and archived. A request can be made to the Risk Controls group to have the book unarchived and placed back on the website. Any books that do not have a status updated will default to Active. Any new books set up and placed on the website will default to Active. 2)The Last Officialized and Commodity Code columns are provided to help you and your group identify which books are yours and the book's status. 3)The Trading Group column should have your name next to each of the books that your book administrators own. This will allow you to query all books in your trading group to check if all active books have post id's or if an inactive book has a post id. 4)The Book Administrator column should have the name of the Book Administrator responsible for the book. This will allow you and the Book Administrator to look at individual Book Administrator's books and post id's. Once this website is up and running, each Book Administrator will be required to update the Status of each of their books on a daily basis and the Book Administrator on an as needed basis. All of these changes will be made directly on the website. We are trying to get this process in place as quickly as possible, so please return this information at your earliest convenience to my attention. You may call me at x33102 with any questions. Thanks, Chris Abel
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