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Enron Mail |
On May 1st, iBuyit Payables will be activated for all organizations support=
ed=20 by the Houston-based Accounts Payable processing center. The purpose of th= is=20 message is to explain the iBuyit Payables invoice review and approval proce= ss=20 and to ask your help in defining and communicating the limits of authority= =20 within your business unit. How iBuyit Works The May 1st introduction of iBuyit Payables will initially have the=20 flexibility to administer any invoice review/approval process, however, in= =20 the near future it will also be able to enforce the review/approval process= . =20 Therefore, until the enforcement functionality is activated the project tea= m=20 is instructing iBuyit Payable users to continue to follow the current invoi= ce=20 review and approval guidelines of their business unit. =20 The following steps outline the iBuyit Payables invoice review/approval=20 process: 1. The coder will self-direct the invoice to the appropriate=20 reviewer/approver, according to business unit guidelines. =20 2. If the reviewer/approver has the authority to approve the invoice,=20 according to their business unit guidelines, they validate the coding and= =20 approve the invoice for payment. 3. If the reviewer/approver does not have the authority to approve the=20 invoice, according to their business unit guidelines, they self-direct the= =20 invoice to the appropriate person for approval. We Need Your Help For an effective introduction of iBuyit Payables, it is important that each= =20 business unit has a clearly defined release strategy. If you do not=20 currently have a release strategy in place, it is important that one is=20 defined as soon as possible. =20 Once the release strategy has been defined for your Business Unit, I=20 encourage you to communicate it to your organization so that iBuyit Payable= s=20 users can appropriately route invoices for review and approval. Attached i= s=20 a template to assist you in communicating this information.=20 In addition, please submit your release strategy to me by Thursday, April 1= 9,=20 so that the project team can work to enhance iBuyit Payables=01, ability to= =20 function as an enforcement tool.=20 I am dedicated to ensuring that iBuyit Payable tool meets your control=20 needs. Please do not hesitate to contact me with any questions=20 (713-646-6222). Thank You=20 John Gillespie
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