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=09Sue Rich@ENRON =0912/14/2000 10:31 AM =09=09=20 =09=09 To: Mark E Haedicke/HOU/ECT@ECT, Richard B Sanders/HOU/ECT@ECT =09=09 cc:=20 =09=09 Subject: E-mail / Voice Mail Retention Policy Change Notice Could you please put me on the notification list when changes like this are= =20 implemented? I manage the field IT function for ETS. My group provides=20 support for about 1800 field employees. We need to be able to roll this=20 information out in a timely manner to those field employees. =20 Thanks. If you have any questions/concerns, please feel free to call me at= =20 402-398-7809. =20 Sue ---------------------- Forwarded by Sue Rich/ET&S/Enron on 12/14/2000 10:26= =20 AM --------------------------- From: Jean McFarland on 12/13/2000 03:33 PM Sent by: ETS General Announcement To: ET&S Omaha Office cc: Bob Martinez/ENRON@enronXgate, ETS Solution Center/OTS/Enron@ENRON=20 Subject: E-mail / Voice Mail Retention Policy Change Notice E-mail / Voice Mail Retention Policy Change Notice We have just received notice of a change to the e-mail and voice mail=20 retention policy. The change will go into effect Friday, December 15, 2000= . The greatest impact will be to your "sent mail," which will be retained onl= y=20 30 days as compared to the current 365 days. =20 As a reminder, you should not use the email system to store important=20 documents. They should be saved to your network directory which is regularly backed up= . However, for 'sent' messages you want to keep longer than 30 days in the=20 email system, you should move the messages from the Sent Mail to a specific= =20 folder where the messages can be kept 365 days. The scope of the e-mail retention policy includes all forms of electronic= =20 mail, for example, Lotus Notes Mail, Internet e-mail, Outlook e-mail, and= =20 voice mail. Enron supports a work environment in which information is freely exchanged= =20 and encourages employees, contractors, and agents working on behalf of Enro= n=20 to use its computers and related electronic resources in accomplishing thei= r=20 work. Computers, systems, and networks and the work products they contain= =20 are Enron property and subject to Enron review and control. All Enron=20 employees, contractors, and agents are responsible for using the computing= =20 resources provided to them by Enron in an appropriate manner. The revised retention schedule follows: Message Location Maximum Retention Inbox 30 Days Message Log/Sent Mail 30 Days Trash Rollover from Inbox for 15 days Bulletin Boards 30 Days Folders/Archives E-mails placed in Folders or Archives =01) one year Voice mail 90 days The Corp IT Group responsible for maintaining compliance with this=20 e-mail/voice mail policy will automatically purge e-mail and voice mail old= er=20 than the allowed maximum retention age. Any exception to this policy=20 requires approval from Mark Haedicke or Richard Sanders. If you need assistance in creating folders and saving documents to them,=20 please call the Helpdesk x7454. We will be glad to assist you. Thank. Jean x7173
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