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Enron Mail |
Vince:
FYI ---------------------- Forwarded by Shirley Crenshaw/HOU/ECT on 08/01/2000 08:09 AM --------------------------- Sarah Bolken@ENRON 08/01/2000 08:08 AM Sent by: Sara Bolken@ENRON To: Shirley Crenshaw/HOU/ECT@ECT cc: Subject: ENA Fileplan We are records and information management consultants from Millican & Associates, who have been hired by Carolyn Gilley, ENA's Records Manager, to formulate a Fileplan for all of ENA's business records. The approach we've taken to develop this Fileplan is to perform a generic inventory of each ENA department's records. Now, we generally meet with an executive (usually a vice president or director) within each group to first explain this project and seek permission to perform the inventory, and then to ask that executive to designate someone within his/her area to serve as our working contact. The contact is usually someone who is very familiar with their department's record, and can be a manager or support staff. There are a number of reasons we are working on this ENA Fileplan project. Enron, as I am sure you know, creates volumes of paper and electronic records--much of it has never been captured. Many departments are keeping records well beyond their legal retention requirements, taking up valuable and expensive office space. The Fileplan, once completed, will document what is being created, who has responsibility for it, and how long it must be maintained. During our inventory we will attempt to capture both paper and electronic records. We'll also try to identify any computer systems your area(s) use. The inventory itself is non-invasive, in that we do not open or look into file cabinets or desk drawers. It's simply an interview process where the contact answers a few easy, simple questions. Please feel free to contact me if you have any questions. Thank you. Sara Bolken X35150
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