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Enron Mail |
According to our records, there is an invoice in your iBuyit Payables in-bo=
x=20 that requires your action. To launch iBuyit Payables, click on the link below: http://iBuyitPayables.enron.com Note: Your iBuyit Payables User ID and Password are your PID and Password= =20 (eHRonline/SAP ID and Password). =20 If you have already logged into iBuyit Payables and resolved the invoice,= =20 then no action is required. =20 Following is important information that will help you resolve this invoice: * Who To Call For Help * iBuyit Payables Overview * iBuyit Payables Training Materials * iBuyit Payables Check List * iBuyit Payables Frequently Asked Questions Who To Call For Help * For help using the iBuyit Payables system, contact the Integrated=20 Solutions Center (ISC) at (713) 345-4727. * For invoice payment status, contact the Accounts Payable Call Center at= =20 (713) 853-7127 or toll free (866) AP ENRON, or send an e-mail to=20 iBuyit.payables@enron.com <mailto:iBuyit.payables@enron.com<.=20 iBuyit Payables Overview When? iBuyit Payables, a web-based system that will enable you to code and= =20 approve invoices on-line, was activated on May 1st. Who? Invoices that were previously submitted to Houston Accounts Payable f= or=20 processing and payment, will now be processed through iBuyit Payables=20 beginning May 1st. Invoices that are entered into SAP locally (for example= ,=20 at a field location), will not be impacted by iBuyit Payables on May 1st. How? This is how iBuyit Payables works (for non-purchase order related=20 invoices): 1) An order is placed with a vendor. The vendor is provided with the=20 company name and number, the contact name, and coder's EID number. 2) The goods and services are received and the vendor sends the invoice=20 (with the company name and number, the contact name, and coder's EID number= )=20 to the new PO box. 3) Accounts Payable scans the invoice, enters invoice header information= =20 into SAP, and electronically routes the invoice through iBuyit Payables for= =20 coding. 4) The coder receives an e-mail with a link to iBuyit Payables, logs into= =20 the system with their PID and password (SAP/eHRonline password), and codes= =20 the invoice. 5) The coder should either forward the invoice for approval or approve the= =20 invoice, according to the invoice review and approval guidelines of their= =20 business unit. 6) Upon approval, the invoice is finalized, posted in SAP, and paid.=20 iBuyit Payables Training Materials Online training materials are available for Coders, Approvers, and Buyers. = =20 To access system presentations and quick reference cards, visit the=20 Integrated Solutions Center Document Library: <http://sap.enron.com/sap_doclib/user/file_list.asp?cabinet_id=3D265<.=20 Note: You must use the Enron standard Microsoft Internet Explorer to view= =20 these materials. iBuyit Payables Check List Following Are the Steps that You Should Take to Prepare for iBuyit Payables= : 1) Code and Approve Invoices in iBuyit Payables * Effective immediately, no longer manually code invoices with coding=20 sheets. =20 * Effective immediately, remind vendors to submit invoices directly to the= =20 new PO Box. If you receive an invoice, forward it to Accounts Payable via = an=20 AP drop box or mail to the new PO Box: PO Box 4734, Houston, TX 77210-4734= ,=20 ATTN: Enron Accounts Payable. Be sure to include the company name and=20 number, contact name, and the coder=01,s EID on the invoice, but do not inc= lude=20 a coding sheet. * Beginning May 1st, when you receive an e-mail from=20 iBuyit.Payables@enron.com, click on the link provided, login to the system,= =20 and code and approve invoices online in iBuyit Payables. * Beginning May 8th, any invoices with coding sheets received by Accounts= =20 Payable will be entered into iBuyit Payables and electronically routed back= =20 to the coder. The invoice will then need to be coded and approved (again) i= n=20 iBuyit Payables to generate a payment.=20 * Continue to follow the invoice review and approval guidelines of your=20 business unit. Use iBuyit Payables as a tool to electronically facilitate= =20 the current manual process.=20 2) Confirm Your PID=20 You will use your PID and password (eHRonline and/or SAP ID and password) t= o=20 login to iBuyit Payables. To access your PID and/or reset your password ca= ll=20 the ISC Call Center at (713) 345-4727 or click on the link to the ISC web= =20 site below: <http://spr2ess1.enron.com/scripts/wgate.dll?~service=3DXGWFC2&_FUNCTION=3D= Z_WWW_R ESET_PASSWORD<=20 3) Confirm Your EID EID (External Identification Number) allows Enron employees to share unique= =20 identification numbers externally without creating a security risk. Accoun= ts=20 Payable will use EIDs to electronically route invoices through iBuyit=20 Payables for coding. Your EID can be accessed via eHRonline: log on to=20 eHRonline, choose =01&Personal Information,=018 and select =01&Other.=018 = Your EID will=20 be listed. 4) Remind Others Who Purchase of Important Vendor Information If you code invoices, let others know what they need to communicate to=20 vendors to expedite invoice processing. Instruct them to provide the vendo= r=20 with the company name and number, invoice contact name, coder EID, and the= =20 new PO Box. (Placing the coder=01,s EID on the invoice will enable Account= s=20 Payable to properly route the invoice for coding in the system.) iBuyit Payables Frequently Asked Questions To review frequently asked iBuyit questions and answers, visit the iBuyit= =20 Portal: <http://ibuyit.enron.com/gss/ibuyit/ibuyitfaqs.doc<; Questions? For general information about iBuyit, send an e-mail to=20 <mailto:ibuyit@enron.com<.
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