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Enron Mail |
Tim,
Wednesday the California Deputy Attorney General agreed to the following treatment of email at the Portland facility. I confirmed this procedure in writing to him and have not heard any disagreement: In Portland, we proposed to handle business email related to the topics in your preservation letter by instructing employees not to delete any email sent or received for 24 hours. Email that is personal and does not relate to the business topics you have identified can be kept, discarded etc. at the employee's pleasure. Each day there is a backup made that will capture the email in those employees mailboxes. After 24 hours, each employee is free to manage their email box as they deem appropriate to the business needs (e.g. keep, discard). In addition, I discussed with the Attorney General the following procedure for when an employee runs out of hard disk space on his/her computer. Again, I have not heard any disagreement regarding this procedure. When an employee runs out of hard disk space on their computer, it is an acceptable practice to copy files from their hard disk to the network (where they will be backed up) and then delete those copied files to make sufficient work space for the employee to work. Below are our recommendations for the text of an email to all EPMI personnel in Portland. Dan Dietrich has confirmed that the IT backroom support for this policy is in place and that we may implement today. Please send me a copy of the email that you distribute. Thanks Gary Text for your email: This message will update employees on the status of the California Attorney General's order regarding the preservation of business information. Please NOTE THE IMPORTANT POLICIES DESCRIBED BELOW. We have negotiated procedures with the California Attorney General's office allowing each of you to manage your email and hard drive capacity while still preserving business information. Starting today, please implement the following business information retention policies: (1) PERSONAL EMAIL: can be kept, discarded, etc. at will. (2) BUSINESS EMAIL: do not delete any business email sent or received for 24 hours. This 24 hour delay will allow the network to save a backup copy of the email. After 24 hours, BUSINESS EMAIL may be kept, discarded, etc. at will. (3) WORD PROCESSING FILES OR FILE FRAGMENTS: do not delete any SAVED FILE or any FILE FRAGMENT. This policy covers any FILE or FILE FRAGMENT that you have saved on your hard disk or the network. (4) DATABASES: do not delete any information in DATABASES. (5) EXCEL SPREADSHEETS: do not delete any information in EXCEL SPREADSHEETS. (6) CALENDARS OR SCHEDULING PROGRAMS: do not delete any information. (7) OTHER ELECTRONIC DATA: do not delete any OTHER ELECTRONIC DATA. (8) HARD DRIVE CAPACITY: in the event that you run out of disk space on your personal computer, you may copy files to the network (where they will be backed up), then delete the files from your personal computer to create the work space you need. DO NOT DELETE ANY FILE BEFORE YOU HAVE COPIED IT TO THE NETWORK. In our negotiations we have discovered no reason to believe that Enron has been singled out for investigation by the Attorney General. We will update you as we learn more. Please respond promptly to this notice via email. Your email should state that you understand and intend to comply with the important business information retention policies stated above. ======================================================= This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. To reply to our email administrator directly, send an email to postmaster@brobeck.com BROBECK PHLEGER & HARRISON LLP http://www.brobeck.com
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