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Enron Mail |
FYI
Thanks Gary -----Original Message----- From: Fergus, Gary S. Sent: Tuesday, May 08, 2001 1:35 PM To: Andy Pickens (E-mail); Barrett H. Reasoner (E-mail); David J. Noonan (E-mail); Jean Frizzell (E-mail); Michael L. Kirby (E-mail); Michael Molland; Mike D. Smith (E-mail); Peter Meringolo; Richard B. Sanders Esq. (E-mail); Robert C. Williams (E-mail); Susan Bisop (E-mail) Subject: FW: Reminder - Document Retention FYI Thanks Gary -----Original Message----- From: Tim.Belden@enron.com [mailto:Tim.Belden@enron.com] Sent: Friday, March 09, 2001 6:36 AM To: Portland.West.Desk@enron.com Cc: gfergus@brobeck.com; Richard.B.Sanders@enron.com; schall@stoel.com Subject: Reminder - Document Retention IMPORTANT EPMI POLICY REGARDING HARD COPY DOCUMENTS WHILE LITIGATION IS PENDING This policy is in addition to my prior email about the procedure for handling email and electronic documents. While most of what we do is contained within Enron's electronic systems, there still are times when hard copies are made or needed for running our business. Here is how you must handle those hard copy documents: 1. The basic rule is that if you have hard copies of documents that are used in EPMI's business of selling energy in the WSCC, you must keep those documents until further notice. If space becomes a problem, please contact Debra Davidson who can arrange for storage. 2. What constitutes a document? In some instances you will have one copy of a document that has your handwritten notes on it, and another copy that may be clean. For these purposes both are considered documents and both must be saved. Similarly, if several people have copies of the same document, each separate copy is considered a separate document. On the other hand, if you made 10 copies for a meeting and there were 4 left over that were never handed out or were not used, those may be recycled so long as you keep the ones that were used. If you keep handwritten notes for your work, those would be considered documents as well. Telephone notes, charts, printouts of data, spreadsheets etc. all constitute documents. If you have a question about what constitutes a document and whether it should be saved, please ask Christian Yoder and Steve Hall. 3. The goal and purpose of this policy is to make sure that no hard copies of documents are discarded that are relevant to the wholesale electricity market litigation. If hard copy documents are discarded, at a later point in time EPMI and/or its employees will be criticized for failing to preserve documents relevant to the wholesale electricity litigation. 4. Personal documents such as shopping lists, personal messages from friends unrelated to the energy business etc. are not covered by this policy and you may do with them as you wish. ======================================================= This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. To reply to our email administrator directly, send an email to postmaster@brobeck.com BROBECK PHLEGER & HARRISON LLP http://www.brobeck.com
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