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Enron Mail |
At year end, with the flurry of business, it came to my attention that our
practices and procedures for transaction documentation were getting "loose" particularly in respect of physical and financial power trading, as compared to our well developed practices and procedures on the physical gas side. I think there are four fundamental issues that need to be addressed: 1. Enron Canada now being responsible for financial trading confirmation (Houston being still responsible for Financial Master, etc. negotiation and documentation); 2. the onset of physical and financial power trading as a result of deregulating Canadian markets, principally respecting Alberta and the PPA position, and hopefully in the near future Ontario; 3. employee turnover; 4. familiarity with, and consistency of, documentation within legal, commercial and operations, to facilitate deal flow and accuracy/quality control. Accordingly, I would like to implement the following action plan: 1. Greg, I would like you to be responsible for coordination of the following: (a) ensure that the Physical Power Master and related documents (Guarantees, Certificates, etc.) that you have developed is available in the system in a user friendly way that is consistent with Credit Worksheets so that first drafts can be prepared by Sharon/Linda/Michelle for review by Legal; (b) ensure that the forms of Confirmation Letter under the Physical Power Master and the GTC's are available in the system in a user friendly way so that Confirms/GTC's are prepared properly and consistently by Operations or, where Legal is involved, first drafts can be prepared consistently and accurately by Sharon/Linda/Michelle; © ensure that the forms of Confirmation Letter under the Financial Master and the GTC's/Omnibus forms are available in the system in a user friendly way so that Confirms/GTC's are prepared properly and consistently by Operations or, where Legal is involved, first drafts can be prepared consistently and accurately by Sharon/Linda/Michelle - including coordinating with Tana Jones spending a few days in our office with Operations and the Legal Assistants to review the documentation process (as noted above Financial Master, etc. preparation, and the forms, will continue to reside with Houston); (d) ensure that the Library of Inserts is being maintained and updated to include new products and product changes, especially physical power products and financial products, for consistency of pricing terms and indices, delivery points, etc. and ensuring that the same descriptors are being used by Legal (Canada and Houston) and Operations ( note this involves some proactivity by the Legal assistants to ensure that they include new or revised descriptors into the Library of Inserts as they are developed on a transaction by transaction basis). 2. Chris, although some of these matters may not yet be relevant to Toronto, you should coordinate with Greg to make sure that you and Michelle have the documentation applicable to your market similarly organized. Although I do not believe it is now necessary, you may also want to consider at what point in the future it may be necessary for Tana to visit in Toronto to help set up the financial trading Confirms, GTCs, etc. 3. Greg, within the next six weeks I would like you to co-ordinate internal luncheon seminars with the traders and marketers, both power and gas, to review with then our policies and procedures for transacting and contracting, including reviewing the Master, Credit and transaction initiation and documentation process; appropriate and limited uses of GTCs; products and applicable force majeure principals (i.e. gas - firm, firm less than 31, interruptible; power - firm LD and system firm, including the unit contingent nature of the PPA); contract execution policies; confidentiality and use of non-public information. These seminars should be mandatory, and Rob Milnthorp will help to make them so, and any exceptions ought to require Rob's approval. Finally, at least for physical gas, Sharon has the seminar materials from seminars given a couple of years ago. These seminars ought to be repeated annually for at least new employees. Similarly, Chris needs to do likewise for the Toronto office, if not now appropriate, at an appropriate time in the near future. Also, Greg, Mark should help with any of the foregoing in any way you see appropriate. We will discuss the foregoing at our next Wednesday group meeting. Greg please coordinate with Tana. Peggy, please invlove Dianne and Melinda and any others from your group as you consider appropriate. This is a priority matter. Trading and marketing are our core business functions, and the practices and procedures for transacting need to be efficient, fluid, consistent, reliable and accurate. Peter.
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